Exhibitor Schedules

Review important information to plan your upcoming experience at ABACE2018 including exhibit hours, move-in/move-out and deadlines.

Exhibit Hours

Tuesday, April 17, 2018 10:00 – 18:00
Wednesday, April 18, 2018 10:00 – 18:00
Thursday, April 19, 2018 10:00 – 15:00

Exhibitor Service Desk

ABACE management provides a designated on-site area where exhibitors can order supporting items and services for their exhibits from ABACE-preferred and exclusive service suppliers. The Exhibitor Service Desk will be conveniently located in a tent near the Shanghai Hawker Pacific Business Aviation Service Centre.

Exhibitor Service Desk Schedule

Friday, April 13 08:00 – 17:00
Saturday, April 14 08:00 – 17:00
Sunday, April 15 08:00 – 17:00
Monday, April 16 08:00 – 19:00
Tuesday, April 17 08:00 – 18:00
Wednesday, April 18 09:00 – 18:00
Thursday, April 19 09:00 – 19:00
Friday, April 20 08:00 – 12:00

Move-in Schedule

Note: All hangar and pavilion exhibits must be set and in place by 15:00 on Monday, April 16, 2018, so that aisle carpeting can be installed.

If the exhibit space is not occupied by this time, ABACE management will consider it canceled by the exhibitor and assumes the right to use such space as deemed appropriate.

Pavilion and hangar exhibitors requiring additional hours for indoor set up should contact NBAA’s Maureen Cameron at [email protected] or + 1 (202) 783-9453.

Raw Space Exhibitors:

Friday, April 13 08:00 – 17:00
Saturday, April 14 08:00 – 17:00
Sunday, April 15 08:00 – 17:00
Monday, April 16 08:00 – 15:00

Shell-Scheme Exhibitors:

Sunday, April 15 08:00 – 17:00
Monday, April 16 08:00 – 15:00

Chalet Exhibitors:

Double- & Triple-Unit Chalets
Wednesday, April 11 12:00 – 20:00
 Thursday, April 12  08:00 – 20:00
 Friday, April 13  08:00 – 20:00
 Saturday, April 14  08:00 – 20:00
 Sunday, April 15  08:00 – 20:00
 Monday, April 16  08:00 – 15:00
Single-Unit Chalets
Friday, April 13 08:00 – 17:00
 Saturday, April 14  08:00 – 17:00
 Sunday, April 15  08:00 – 17:00
 Monday, April 16  08:00 – 15:00

Static Display Exhibitors:

Sunday, April 15 06:00 – 22:00
               *chalet work restricted
Monday, April 16 08:00 – 15:00
                Static Display set up

Move-out Schedule

All exhibits must remain staffed and in place until the show closes at 15:00 on Thursday, April 19, 2018, and exhibitors may not begin dismantling their exhibits before 15:00.

Exhibitors found in violation of this rule will be ineligible for the indoor priority draw for ABACE2019 and will be subject to an early tear-down penalty of US $4,625.

Raw Space Exhibitors:

Friday, April 20 08:00 – 17:00

Shell-Scheme Exhibitors:

Thursday, April 19 16:00 – 22:00

Chalet Exhibitors:

Single-Unit Chalets:

Thursday, April 19 15:00 – 20:00

Double- & Triple-Unit Custom Chalets:

 Thursday, April 19    15:00 – 20:00
 Friday, April 20              08:00 – 16:00

Static Display Tear-down Schedule:

15:00 Show closes to attendees
15:15 – 15:30 Security will escort attendees from static display
15:00 – 16:30 Exhibitors pack display materials
16:30 Security clears ramp of all personnel
16:45 Once ramp is cleared, airport begins removing security barricade
17:00 First aircraft movements begin

Static Display Aircraft Departures:

Thursday, April 19 17:00 – 24:00

Due to the high level of security at Shanghai Hongqiao International Airport, only one and a half hours are allotted for exhibit move-out on the static display. Exhibitors must plan their static display move-out accordingly and plan to have all exhibit materials – including signs, flags, banners, carpet, fencing and furniture – packed and the forklift ready within this one-and-a-half-hour timeframe.

Aircraft will be moved out of the static display in the approximate reverse order they were moved into the static display.

All aircraft must either depart or be returned to transient parking by 23:00 on Thursday, April 19, 2018.

Registration Hours

 Saturday, April 14  08:00 – 17:00  Exhibitor Registration
Sunday, April 15 08:00 – 17:00  Exhibitor & Press Registration
Monday, April 16 08:00 – 18:00  Exhibitor & Press Registration
Tuesday, April 17 08:00 – 18:00  Exhibitor, Attendee & Press Registration
Wednesday, April 18  09: 00 – 18:00  Exhibitor, Attendee & Press Registration
 Thursday, April 19  09:00 – 15:00  Exhibitor, Attendee & Press Registration

Exhibitor Deadlines

November 9, 2017 Exhibitor Application Priority Deadline
February 9, 2018 Co-Exhibitor Registration Due
Stand Drawings due for all Raw Exhibitors, including Inline Raw Space Exhibitors, Static Display Exhibitors and Chalet Exhibitors
Notification of Third-Party Use for Chalet Design
EAC Intent-to-Use Form & Certificate of Insurance Due
Chalet Interior Plans Due
March 9, 2018 Freeman Discount Pricing Deadline
APT Showfreight Shanghai Deadline for Receiving Censorship Material
Visa Invitation Letter Requests Due
Internet Order Deadline for Media International
March 12, 2018 Translator/Hostess Services Order Deadline for Supreme Interpreting Services (Shanghai) Ltd
March 14, 2018 TWI Shipping Discount Pricing Deadline
March 23, 2018 APT Showfreight Shanghai Deadline for Receiving Documents for Sea Shipment
Executive Transportation from Asia Limo Order Deadline
Catering Order Deadline for Sheraton
March 26, 2018 APT Showfreight Shanghai Deadline for Receiving Documents for Air Shipment
April 10, 2018 Aircraft Arrival Information Due