Static Display Exhibitor Rules

To make ABACE a successful event for all participants, ABACE exhibitors must review and abide by all ABACE2017 rules. Additionally, exhibitors must abide by the Exhibitor Contract Terms & Conditions.

Access to the Static Display

Access to the static display is limited to the hours listed below. Exhibitors requiring after-hours access must make prior arrangements with ABACE management and will be required to hire the appropriate security.

Monday, April 10 08:00 – 19:00
Tuesday, April 11 08:00 – 19:00
Wednesday, April 12 08:00 – 19:00
Thursday, April 13 08:00 – 15:00

Access for Delivery Trucks

Deliveries of exhibit and other materials must be coordinated directly with official freight forwarder. Details will be provided in the Exhibitor Service Kit. Deliveries will only be accepted on Monday, April 10, 2017.

After-Hours Set-Up Fee

Exhibitors/Exhibitor-Appointed Contractors needing to work past 20:00 during move in may request to do so in writing to Rachel Thomas at [email protected] or Maureen Cameron [email protected]. An after-hours set-up fee will be assessed at the rate of RMB 1,000 per hour.

Aircraft Arrivals & Placement

Aircraft arrival operations will be conducted between 06:00 and 20:00 on Sunday, April 9, 2017.

Shanghai Hongqiao International Airport has restrictions for aircraft with a maximum takeoff weight (MTOW) of less than seven tonnes. ABACE has been granted special arrival procedures for aircraft in this size category. Aircraft are required to arrive during non-airline hours from Saturday, April 8 at 23:00 to Sunday, April 9 at 07:00.

Aircraft arrival times will be assigned via a zone system, with the times designated for each zone used to estimate aircraft arrival times. Specific aircraft arrival times will be determined by the location of each aircraft in the static display. In some circumstances, assigned times may not correspond precisely with the zone system.

Arrival times assigned by ABACE management will be considered the deadline for aircraft arrivals. Aircraft that miss their assigned arrival deadlines may be denied placement on the ABACE static display.

Shanghai Hongqiao International Airport will use a prior permission required (PPR) slot program for all arriving and departing aircraft. Exhibitors will receive PPR assignments directly from Shanghai Hongqiao International Airport; it is the exhibitor’s responsibility, however, to ensure the PPR is within the assigned arrival window.

Aircraft Arrival Deadline – Sunday, April 9, 2017
Zone 1 06:00 – 10:00
Zone 2 10:00 – 12:00
Zone 3 12:00 – 14:00
Zone 4 14:00 – 16:00
Zone 5 16:00 – 18:00
Zone 6 18:00 – 20:00

 

Shanghai Hongqiao International Airport Arrival Procedures
Normal Operating Hours: 06:00 – 22:00
Peak Operation Hours: 10:00 – 12:00
17:30 – 19:30

Arrivals and departures at Shanghai Hongqiao International Airport during peak hours may be difficult. It is suggested that aircraft plan to arrive and depart during non-peak hours. Please coordinate with your appointed FBO or ground-handling agent.

All aircraft must arrive before the assigned targeted deadline. In the interest of safety, ABACE management reserves the right to deny placement of aircraft not arriving by the required deadline. Aircraft on the static display are not permitted to leave before show closing on Thursday, April 13, 2017, at 15:00. ABACE will begin towing aircraft for departure at 17:00.

To further assist in planning, exhibitors must complete the Aircraft Information Request Form no later than Monday, April 3, 2017. While some information, such as specific tail numbers or type of aircraft, may not be known by this date, it is important that ABACE management knows the scope of your display. If the specifics are not known, please provide general type of aircraft (light, mid, large jet, turboprop, etc.) and any known information.

Aircraft Ground Power Units (GPUs) & Air Conditioning Units (ACUs)

AEM International is the exclusive provider of GPUs and ACUs at ABACE. All GPUs and ACUs must be sourced directly and solely from AEM. AEM recognizes the right of exhibitors to provide their own GPUs and ACUs at any or all static displays subject to the following:

  • Exhibitor-owned GPUs and ACUs must be the wholly-owned property of the exhibiting company and not the real property of the exhibitor’s I&D contractor, display house, contracted third party or agent, or provided to the exhibiting company under loan, lease or rent, wherein full ownership of the equipment does not reside with the exhibiting company at all times.
  • Exhibitor-owned GPUs and ACUs approved by AEM for use at the static displays will be subject to a management fee from AEM to the exhibitor equal to 15% of the equivalent equipment quote value for GPUs and ACUs supplied by AEM.

For further information or to obtain pricing, contact:

AEM International
Ulrich Koch
Email: [email protected]
Phone: +1 (514) 695-1331

Aircraft Invitation Letters

All aircraft are required to obtain a letter of invitation prior to filing their flight plan. Details for applying for and receiving the letter of invitation will be sent to each static display exhibitor in mid-February 2017.

Allocation of Static Display Space

Although it is ABACE management’s intent to place static display exhibitors in their space of choice, this may not always be possible.

Static display space will be allocated based on the following priority:

  1. Applications received by November 10, 2016, with both chalet exhibits and static display aircraft.
  2. Applications received by November 10, 2016, with only static display aircraft.
  3. Applications received after November 10, 2016.

Note: All placements are subjects to space availability and are determined by the size of the aircraft being displayed.

The cost per static display space is payable to ABACE management, with no billing coming from the airport. Normal and customary aircraft landing and handling fees are the responsibility of the exhibitor or aircraft operator. These fees will be paid directly to the company providing the service.

ABACE2017 management has a policy of no refunds for transfer of funds for cancellations or downsizing at any time. Ancillary charges to support the static display exhibits will be billed directly by the vendors providing those services. Detailed information will be available in the Exhibitor Service Kit.

For the safe and efficient placement of equipment into the static display, a targeted layout will be used for this event. More information will be provided in the Exhibitor Service Kit.

All aircraft must arrive before the assigned targeted deadline. In the interest of safety, ABACE management reserves the right to deny placement of aircraft not arriving by the required deadline. Aircraft on the static display are not permitted to leave before show closing on Thursday, April 13, 2017, at 15:00. ABACE will begin towing aircraft for departure at 17:00.

IMPORTANT: If static display space is not occupied by 18:00 on April 9, 2017, it will be considered canceled by the exhibitor. At that time, ABACE management shall use space as deemed appropriate. This rule must be strictly enforced. Due to the size of the ABACE2017 static display, any late of setup or movement aircraft would cause difficulties with other exhibitors and would jeopardize the opening of the exhibits.

Auxiliary Power Units (APUs)

Aircraft auxiliary power units (APUs) are not permitted to run during official show hours.

Badges

Exhibitor badges are required for exhibitor access to the exhibit halls, chalets and static display of aircraft.

New for 2017: Due to required security procedures, all exhibitor booth personnel that wish to access the show floor must provide their picture on site at ABACE registration to obtain their badge. Pictures will not be printed on individual badges, but will be electronically monitored by security personnel before entering the exhibit hall.

Exhibitors from mainland China will be required to provide their name and company in Chinese, as well as their Chinese identification card number. This information will be printed on the back of the exhibitor badges, as required by the public police.

All exhibitor booth personnel and attendees from countries outside of mainland China must include their passport number on their registration and be prepared to present their passport at registration to obtain their badge.

ABACE2017 badges are for the use of one individual for the duration of the show and are non-transferrable. Attendees and exhibitors will be assessed penalties for badge swapping. Random identification checks will be instituted.

Exhibitors will receive an allotment of complimentary badges based as follows:

Number of Badges Allocated
Premium Placement Exhibitors 11 per 3m-by-3m space reserved

Maximum of 100 complimentary badges

Indoor Hangar/Exhibitor Pavilion Exhibitors 10 per 3m-by-3m space reserved

Maximum of 100 complimentary badges

Static Display Exhibitors 1 per 9sqm space reserved

No maximum number of complimentary badges

Chalet Exhibitors
    • 100 badges per single-unit chalet reserved
    • 150 badges per double-unit chalet reserved
    • 200 badges per triple-unit chalet reserved

No maximum number of complimentary badges

Exhibitors may purchase additional badges online or on site at the discounted rate of 900 RMB.

Exhibitors may access exhibitor badge registration through the ABACE2017 Exhibitor Dashboard and are encouraged to register all stand and static display personnel online in advance to avoid waiting in lines on site.

All badges will be held for on-site pickup. No badges will be mailed in advance of ABACE2017.

Be advised that all company guests will be required to submit payment to secure their badge if the exhibitor’s badge allotment has been reached. To avoid this situation, please be sure to register all guests in advance through exhibitor registration.

If an exhibitor uses the services of an exhibitor-appointed contractor (EAC) during official show hours, the exhibitor must provide exhibitor badges for those personnel. These badges can be ordered online as part of the exhibitor’s total allotment of badges. During hours other than the official show hours, EACs are required to have EAC photo badges.

Carpeting

On the static display, aircraft entry carpet and walkway carpets are permitted. Carpet cannot be affixed to the pavement with nails, screws or glue. Double-sided carpet tape is permissible.

Immediately after show closing on Thursday, April 14, 2016, at 15:00, exhibitors or their designees must remove all carpet from the static display. Any remaining carpet will be identified by ABACE management for removal by Freeman, with fees for removal services billed directly to the responsible exhibitor.

Catering

The Sheraton Shanghai Hongqiao Hotel is the exclusive food and beverage service provider at ABACE2017. Menus and other catering information will be provided in the Exhibitor Service Kit.

Cleaning

ABACE management will arrange to clean aisles and general/common areas after show hours and prior to opening each show day.

Order forms for additional cleaning services will be available in the Exhibitor Service Kit.

Co-exhibitors

Co-Exhibitors/Companies Sharing Exhibit Space

ABACE management must be advised in advance of any and all co-exhibitors/companies sharing exhibit space.

Please note the following rules regarding co-exhibitors:

      • Chalet exhibitors are provided three complimentary co-exhibitor company profiles.
      • Co-exhibitors must have an existing corporate relationship between themselves and the contracted primary exhibitor.
      • Exhibitors must register all co-exhibitors online by Feb. 10, 2017. This includes any exhibitor displaying the advertising or products/services of another company.
      • Failure to advise ABACE management of shared exhibit space in advance – including displaying the advertising of another company’s products or services – may result in a minimum additional charge of $4,500 per company, per stand and/or a minimum of $4,500 per company, per static display space.
      • All co-exhibitors must be members in good standing of AsBAA or NBAA.
      • All co-exhibitors must submit the ABACE2017 Co-Exhibitor Registration Form and payment of U.S. $500 to appear in the online exhibitor directory and the mobile app.
      • Co-exhibitors, like exhibitors, will need to log in to the Exhibitor Dashboard to update their company information online for the mobile app and online exhibitor directory.
      • Co-exhibitors are not allotted badges and should work through their primary exhibitors to secure badges.

Defacing Property

No part of an exhibit, or signs relating thereto, may be taped, nailed, tacked, stapled, pasted or otherwise fastened to ceilings, walls, floors, doors, windows, painted surfaces, columns, marble or fabric in any way. No holes may be drilled, cored or punched in the hangar and pavilion exhibit hall walls or floors. No application of paint on signs, displays or other objects is permitted in the hangar and pavilion exhibit halls. The use of adhesive-backed decals or similar items is also prohibited. Damages to the hangar and pavilion exhibit halls arising from failure to observe these rules will be billed to the exhibitor. More information will be provided in the Exhibitor Service Kit.

Direct Selling

No exhibitor is permitted to distribute materials outside of their assigned exhibit space, including areas outside of Shanghai Hawker Pacific Business Aviation Service Centre, without written approval from ABACE management.

Direct selling on the exhibit floor and at the static display of aircraft is prohibited. This includes, but is not limited to, monetary transactions or exchanges of funds.

Advertising material of any description may be displayed and distributed only within the display space assigned to the exhibitor presenting such material. Canvassing by exhibitors outside their assigned exhibit is prohibited. Distribution of publications and marketing materials outside of assigned exhibit space, including all stand-to-stand distribution, is also prohibited.

Canvassing and solicitation, except by exhibiting companies, are prohibited within 80 km (50 miles) of ABACE at Shanghai Hawker Pacific Business Aviation Service Centre and the static display of aircraft on Shanghai Hongqiao International Airport.

Exhibitors found in violation of these rules against direct selling are subject to a penalty equivalent to the cost of an additional 3m-by-3m exhibit space or US $4,500.

Electrical Service

Freeman is the exclusive provider of electrical service for ABACE.

On the static display and in chalets, standard electrical service can be provided for equipment needing 220 VAC and 400 VAC (50 or 60 Hz) service. Electrical service is billed directly from Freeman to the exhibitor based on KVA required. This billing is in addition to, and completely separate from, any charges from ABACE for exhibit space. For more information, review the Exhibitor Service Kit.

Only ABACE-authorized electricians may install electricity to stands. Electricians with valid work certificates are permitted to lay and install lines and electrical equipment, provided that proper EAC information and insurance documentation is provided to show management by the deadline date. For wire laying, insulation sheaths (conduit) must be used. No color wire can be used except for bulb connections. Any company found to be in violation of the rules will not receive power to their stand.

Exhibit Hours

Tuesday, April 11, 2016 10:00 – 18:00
Wednesday, April 12, 2016 10:00 – 18:00
Thursday, April 13, 2016 10:00 – 15:00

Exhibitor Service Desk

ABACE management provides a designated on-site area where exhibitors can order supporting items and services for their exhibits from ABACE-preferred and exclusive service suppliers. The Exhibitor Service Desk will be conveniently located in a tent near the Shanghai Hawker Pacific Business Aviation Service Centre.

Exhibitor Service Desk Schedule

Friday, April 7 08:00 – 17:00
Saturday, April 8 08:00 – 17:00
Sunday, April 9 08:00 – 17:00
Monday, April 10 08:00 – 19:00
Tuesday, April 11 08:00 – 18:00
Wednesday, April 12 08:00 – 18:00
Thursday, April 13 08:00 – 19:00
Friday, April 14 08:00 – 12:00

Exhibitor Service Kit

The ABACE Exhibitor Service Kit, available in the Exhibitor Dashboard, will provide detailed information and order forms for services including the following:

      • Audio-visual equipment
      • Carpeting
      • Catering
      • Cleaning Services
      • Customs
      • Electricity
      • Floral
      • Freight forwarding
      • Furniture
      • Hostesses
      • Insurance
      • Internet access
      • Shipping
      • Turn-key exhibitor packages
      • Visa invitation letters

The Exhibitor Service Kit should be used for budgeting purposes only. No orders may be placed until after exhibitors receive stand confirmations.

Exhibitor-Appointed Contractors (EACs)/Stand Builders/Third-Party Contractors for Static Display

If an exhibitor utilizes the services of an exhibitor-appointed contractor (EAC), stand builder or third-party contractor to set up or dismantle their display, or to provide a service prior to the official show hours, the following items must be addressed:

      • EAC/stand builder insurance documentation: All third-party stand contractors and EACs must submit insurance documentation to ABACE management. Proper documentation must be provided to ABACE management in order to receive the link for the online photo ID badging process, including EAC form and insurance documentation.
      • Photo ID badges: All stand contractors and EACs must wear photo ID badges during set-up and dismantling of exhibits at ABACE. The cost per badge is 200 RMB (approximately U.S. $29) and is payable only in cash on site.

Once ABACE management receives the completed EAC forms and supporting insurance documentation and information has been verified, a direct link to the online photo badge registration system will be forwarded via email. Contractors will be required to upload photographs for each badge requested. All photo ID badges will be held for on-site pickup at the “Contractors Badge and Performance Bond” service desk area located at the Shanghai Hawker Pacific Business Aviation Service Centre hangar. Exhibitors must submit a completed EAC form along with proof of the EAC’s insurance in order to register for their photo identification badges.

Note: EAC badge orders will not be accepted until all required EAC information, including insurance certificates, have been submitted to ABACE management.

      • Targeted move-in floor plan: All stand contractors and EACs are required to follow the targeted move-in floor plan in order to facilitate a smooth move-in for ABACE.
      • Performance bond deposit and management fee: All stand contractors and EACs must pay a performance bond deposit and a non-refundable management fee prior to move-in. These fees are as follows:

EAC Fees – Static Display

All stand contractors and EACs must pay a performance bond deposit and a non-refundable management fee prior to move-in. These are as follows:

Performance bond deposit – raw stand space:18,000 RMB

Performance Bond & Management Fee:
Performance bond deposit – static display: 18,000 RMB
Non-refundable management fee: 2,000 RMB
      • Exhibitors are responsible for any damage to the hangar, exhibitor pavilion and ramp space facilities caused by exhibitors, their agents, contractors or employees.
      • Exhibitors who choose to rent stands or any components for their exhibit display shall be responsible for any damage to rented items caused by exhibitors, their agents, contractors or employees.
      • Exhibitors and stand builders who occupy “raw” space are required to pay a performance bond of 20,000 RMB, which includes a 2,000 RMB non-refundable management fee, prior to move-in.
      • The performance bond and management fees must be paid in cash and on site at the “Contractor Badge and Performance Bond” service desk area located at the Shanghai Hawker Pacific Business Aviation Service Center Hangar.
      • EACs shall dismantle their stand assemblies in the timeframe specified and confirmed by show management. The dismantling shall be quick and well organized, and must not obstruct or block exits or cargo doors. All stand structures, including all exhibit space debris (wood, nails, screws, etc.), must be removed from the indoor exhibit area and the freight yard. Further move-in and move-out details will be included in the Exhibitor Service Kit.
      • The performance bond will be returned at the completion of move-out, on Friday, April 14, 2017 after the tenancy, provided there is no claim indemnity caused by the exhibitor/stand builder’s behavior or negligence.

For more information, review the Exhibitor Service Kit.

EAC Badges

Photo ID Badges: The cost per badge is 200 RMB (approximately U.S. $29) and is payable only in cash on site.

If an exhibitor utilizes the services of an EAC during official show hours, the exhibiting company must provide exhibitor badges for those personnel. These badges can be ordered online as part of the exhibitor’s total allotment of badges. During hours other than official show hours, EACs are required to wear set-up and teardown EAC photo ID badges.

Fapiao

Exhibitors requiring fapiaos should advise ABACE exhibits team in advance so that billing information can be provided in RMBs.

ABACE Management must submit tax applications to the Chinese tax bureau subsequent to ABACE for approval to issue a fapiaos. The approval and issuing process has taken about four months based prior experience. Thank you for your patience. If you have additional questions, please feel free to contact Evelyn Wu at [email protected] or call +86 21 2234 1801.

FBOs/Ground Handling Agents

The official ABACE2017 FBO and ground handling agent is Shanghai Hawker Pacific Business Aviation Service Centre. Many companies provide ground handling services at Shanghai Hongqiao International Airport. Exhibitors may use any of the approved ground handling agents upon their arrival for ABACE2017.

Shanghai Hawker Pacific Business Aviation Centre
No. 99, Yingbin Seven Road
Shanghai Hongiao International Airport
Shanghai, 200335, China
+86 21 2234 1702

First Aid

First aid supplies can be found in the ABACE registration area during move-in, move out and on show days. In the event of a first aid emergency, ABACE management will contact Shanghai municipal emergency services.

Mailing List Updates

Contact the ABACE U.S.A. office to correct your mailing address, or if you no longer wish to receive ABACE materials. Please send the address panel with corrections noted to:

By Mail
ABACE U.S.A. Office
Attn: Courtney Oliveira
1200 G Street NW, Suite 1100
Washington, DC, 20005
USA
Or by email to: [email protected]

Marshaling Yard Fee

In order to facilitate a smooth freight move-in for ABACE, a marshaling yard has been designated approximately 6 km away from the Shanghai Hawker Pacific Business Aviation Service Centre facility. A detailed map and truck move-in procedure will be included in the Exhibitor Service Kit. Contractors will be assessed to access the marshaling yard.

Membership

All exhibitors must be members in good standing of either NBAA or AsBAA.

Mock-ups

Aircraft mock-ups are permitted in the indoor hangar and exhibitor pavilion and on the static display.

Move-in

See the aircraft arrival deadline for details regarding static display aircraft move-in procedures.

As Shanghai Hongqaio International Airport is in continuous operation with airline and business aircraft, early move-in is not permitted.

Move-out

All exhibits must remain staffed and in place until the show closes at 15:00 on Thursday, April 13, 2017, and exhibitors may not begin dismantling their exhibits before 15:00.

There will be no aircraft movements until approximately 17:00 on Thursday, April 13, 2017.

All aircraft and exhibit materials must be removed from the static display of aircraft by 21:00 on Thursday, April 13, 2017.

Exhibitors found in violation of this rule will be ineligible for the indoor priority draw for ABACE2018 and will be subject to an early tear-down penalty of US $4,500.

ABACE management will direct the official freight forwarder for ABACE to ship (freight collect) packages, cartons, crates, etc. left in the exhibit hangar or pavilion beyond the days and times of dismantling. ABACE management will begin returning empty containers as soon as the aisle carpeting is removed from the exhibit floor.

Detailed information on freight and material handling will be provided in the Exhibitor Service Kit.

In order to facilitate a smooth move-out from the static display, exhibit personnel will observe the following schedule on Thursday, April 13, 2017:

Static Display Tear-down Schedule – April 13, 2017
15:00 Show closes to attendees
15:15 – 15:30 Security will escort attendees from static display
15:00 – 16:30 Exhibitors pack display materials
16:30 Security clears ramp of all personnel
16:45 Once ramp is cleared, airport begins removing security barricade
17:00 First aircraft movements begin

Due to the high level of security at Shanghai Hongqiao International Airport, only one and a half hours are allotted for exhibit move-out on the static display. Exhibitors must plan their static display move-out accordingly and plan to have all exhibit materials – including signs, flags, banners, carpet, fencing and furniture – packed and the forklift ready within this one-and-a-half-hour timeframe.

Aircraft will be moved out of the static display in the approximate reverse order they were moved into the static display.

All aircraft must either depart or be returned to transient parking by 23:00 on Thursday, April 13, 2017.

Noise Levels

Noise levels within the exhibitor’s stand space should not exceed 80 decibels and must not interfere with the conduct of business of neighboring exhibits. ABACE management reserves the right to enforce compliance of this rule.

Official Service Contractor

To ensure orderly and efficient installation, operation and removal of displays, and to eliminate confusion, ABACE management has designated Freeman and other firms listed in the Exhibitor Service Kit as official service contractors. ABACE management holds these firms responsible for quality service and fair prices, and will intercede on behalf of an exhibitor in the event of faulty work or unfair charges. ABACE management encourages all exhibitors to place orders with these firms, unless a permanent arrangement has been established with a display house or outside contractor to set up and dismantle exhibits.

Freeman Contacts

Roxanne Ebbers
Vice President, Client Solutions
Email: [email protected]
Tel: +1 (702) 491-7796

John Reed
Business Development Director
Email: [email protected]
Tel: +1 (214) 445-1261

Parking

With the exception of chalet display exhibitors, there is no parking available at the Shanghai Hawker Pacific Business Aviation Business Centre facility. There are a few parking spaces located outside of the facility, and pay lots located four to five blocks away.

There will be a limited number of “drop-off only” passes available for purchase by exhibitors. These passes permit convenient drop-off for passengers right outside the FBO security gate and are valid only on show days – Tuesday, April 11; Wednesday, April 12; and Thursday, April 13. These passes do not provide access to the FBO or into ABACE.

Drop-off passes will be available for purchase through the Exhibitor Badge Registration located in the Exhibitor Dashboard, while supplies last. For more information, contact NBAA’s Maureen Cameron at [email protected].

Payment Methods

Payments for ABACE may be made by company check, bank wire transfer or credit card. Credit card payments in excess of U.S. $20,000 are subject to a 3% processing fee.

VAT of 6.45% will be added to all exhibit applications. In some cases, you may be able to deduct the VAT paid to NBAA from your VAT remittance to the Chinese Tax Authority. Please consult your tax advisor for further guidance.

All payments for ABACE should be made in U.S. dollars (subject to the applicable PRC law, if such law requires otherwise).

Payments made by wire transfer must include a U.S. $30 wire processing fee.

All exhibitors and co-exhibitors must be current on all accounts with AsBAA and NBAA and paid in full for their exhibit space in order for space to be assigned.

Bank Wire Transfer Instructions

Bank of America
730 15th Street NW
Washington, DC, 20005
USA
Routing #: 026009593
Account Name: National Business Aviation Association, Inc.
Account #: 2404389
Swift Code: BOFAUS3N

Please contact the ABACE exhibits team’s Coryn Alvarez at [email protected] to secure an invoice number prior to making a bank wire transfer. Also, please indicate on the wire transfer the company name, invoice number and reference for payment (i.e., exhibit space, static display space). All wire transfers should be made in U.S. dollars and should be net of all bank fees.

Security

While ABACE2017 exhibits are open, a limited amount of perimeter security staff will be provided. ABACE security officers will be on duty for the static display area from 18:00 on Saturday, April 8, 2016, to 15:00 on Thursday, April 13, 2017.

Exhibitors are advised to obtain additional insurance coverage in advance to cover losses such as theft, fire and damage to property. Order forms for additional security will be available in the Exhibitor Service Kit.

Shipping/Storage

Detailed shipping information will be included in the Exhibitor Service Kit.

Official Freight Forwarder – U.S. Exhibitors
TWI Group, Inc.
4480 S. Pecos Road
Las Vegas, NV 89121
Tel: +1 (702) 691-9000
Fax: +1 (702) 691-9045

Contact: Tyler Hunt
Tel: +1 (702) 691-9091
Email: [email protected]

Customs
APT Showfreight Logistics
Tel: +86 21 6124 0090
Fax: +86 21 6124 0091

Contact: Janson Zhu
Tel: +86 21 6124 0090 Ext. 307
Email: [email protected]

Staffing

Stand and static display areas must be fully staffed during official exhibit hours.

Exhibitors will be admitted at 08:00 each show day for early preparations of displays only. Stands must remain staffed and exhibits must remain in place through 15:00 on Thursday, April 13, 2017.

No activities, except stand preparations, are to be scheduled in the exhibit areas at any time other than official exhibit hours.

ABACE management reserves the right to make changes to the exhibit hours schedule with advance notice.

Exhibitors found to have dismantled their stands prior to 15:00 on Thursday, April 13, 2017, will be ineligible for the indoor priority lottery for ABACE2018 and will be subject to an early tear-down penalty of US $4,500.

Support Vehicles

No support vehicles of any kind are permitted on the static display.

Tents, Hospitality Structures, Banners & Graphics

Tents and other structures are not permitted on the ABACE static display ramp, with the exception of ABACE chalets. Exhibitors are permitted to use market-style umbrellas/parasols in their static display. Small aircraft entrance units (canopies) and aircraft signage are also permitted, with the approval of ABACE management. Decisions made by ABACE management are final.

All items on the static display must be secured with weights. Absolutely no drilling will be permitted into the ramp. Structures that require assembly/construction using nails, screws, saws, drills or other power tools are strictly prohibited. The assembly of aircraft signs using basic hand tools and common hardware is permissible.

Banners, banner poles, flags and graphics on fabric must be weighted sufficiently to withstand the wind and elements. All exhibitors utilizing vertical banners, banner poles, horizontal banners or signage must take down these items whenever the display is unattended, when winds exceed 12 mph or when requested by show management. Exhibitors that fail to take down these items when notified or when exhibit is not attended will be billed for the takedown or removal services.

Terms & Conditions

All ABACE exhibitors must agree to and comply with the Terms and Conditions posted on the ABACE website and included within the exhibit application.

Unmanned Aircraft Systems (UAS), Remote-Controlled Aircraft and Helium Balloons

For the safety of attendees, flying objects, including unmanned aircraft systems (UAS), remote-controlled aircraft and helium balloons, are not permitted on the static display.

Value Added Tax (VAT)

Effective August 2013, the Chinese Tax Authority began to levy value added tax (VAT) on certain services previously subject to business tax on a nationwide basis. The VAT rate is 6.45% and is added to your invoice. In some cases, you may be able to deduct the VAT paid to NBAA from your VAT remittance to the Chinese Tax Authority. Please consult your tax advisor for further guidance.

Visa Invitation Letters

Attendees from countries requiring Chinese visas to attend ABACE must have an invitation letter from authorities in China in order to obtain their visa. Attendees may request such a letter by using the ABACE invitation letter request form, which will be available in November 2016. The National Business Aviation Association (NBAA) will forward requests to the appropriate Chinese Authorities, who will then issue the ABACE invitation letter. Please be advised that it will take approximately 4 weeks to process requests. The invitation letter will then be sent to you via email to download.

Please note: Passports must be valid for at least six months after the date of your arrival in China.

Only registered attendees for ABACE2016 are eligible to request ABACE invitation letters.

The information provided is meant to facilitate the visa application procedure. NBAA will not be in a position to intervene in any decision made by the Chinese authorities. In addition, please be advised that all ABACE attendees must comply with Chinese laws and regulations during their stay in China and may not engage in activities which might damage China’s national security or public interests. Attendees from foreign countries must be responsible for all their own costs while in China, and must be willing to bear the corresponding legal and economic responsibilities should any problems arise.

The processing fee to obtain an invitation letter from the Chinese authorities is U.S. $30.00 plus 6.45% VAT per person. A credit card number should be provided when requesting the visa invitation letter and, upon receipt of the invitation letter, your credit card will be charged for this fee.

Waste Removal

Exhibitors and stand builders are responsible for removal of their waste during move-in and move-out at ABACE. In order to limit costs for waste removal, it is recommended that exhibitors and stand builders use recyclable materials for stand construction whenever practical. More information will be available in the Exhibitor Service Kit under Freeman.